How to Manage Candidates and Job Applications with Inclusion's Applicant Tracking System ("ATS")

 

 

After clicking on the Applicant Tracking System tab from the Inclusion Home page, you will be brought into a page which shows 2 tabs: Job Postings and Candidates. This guide will walk you through the Candidates tab. To see more information on Job Postings, click here.

The Candidates tab will show any Applications that have been submitted by Candidates, along with some details of the Job Posting, their contact info and any disqualifying information. 

 

Viewing a Candidate's Application
Hiring a Successful Candidate 
Viewing New Hires

 

 

 

 

Viewing a Candidate's Application
 

Once an application is submitted by someone, their application can be viewed from the Candidates tab. In the table you will be able to see some basic information once an application has been submitted. To View a candidate's application, click "View" in the table under the Actions column.  

 

Once opened, users can review the applicant's contact information, answers to any Questions where applicable, as well as any attached Resume or Cover Letter submitted by the applicant. The default status of the application will be set to "Applied" but can be updated as the application progresses further through the hiring process. Click on the pencil icon beside the Application Status to update.

 

The Application Status can be updated multiple times as required. For example, an application can be moved from a "Reviewing" status to an "Interviewing", "Offer Sent" and so forth, or a "Reviewing" status to a "Rejected" status if needed.

 

 

Hiring a Successful Candidate 
 

Once a candidate has gone through the interview and job offer process and has accepted, users can then update the Application Status to "Hired". At this point, there will be a pop-up Confirmation window to Confirm the hire. Once a Candidate's application has been set to "Hired", an Employee Profile for the candidate will be created in the system automatically, which can be completed at a later time if preferred.

 

Once a user clicks the "Confirm" button, a secondary pop-up window will appear. You can click on "View Employee Details" which will direct you to their newly added Employee Profile in the system. This can be skipped to complete at a later time if preferred. 
 

 

 

Viewing New Hires
 

New Hires whose employee profiles have not yet been completed will be found under the "New Hires" tab in the Employees tab in Inclusion. 

 

Click on "Complete Employee Profile" to complete their employee profile in the system.

 

The successful candidate's details from their application will be filled out automatically, and users can add additional information as the employee profile is completed.